WHITCHURCH WATERWAY TRUST

MINUTES of a meeting held on 25th January 2010 at Dodington Lodge Hotel at 7.30pm

PRESENT:  A Richardson                                              K Coddington

                    B Sumner                                                     D Torrens

                    K Green                                                        K Mitchell

                    R Hatton                                                        L Green

                    P Wagstaffe                                                  P Brown also attended

1. Apologies for Absence: None

2. Minutes of the Previous Meeting: Approved and signed

3. Matters Arising from that Meeting:

a) New Seat - LG written to the support group to inform them that the seat had been installed and

asking them to suggest a date for an official handover.

b) LG written to Mr Williams to inform him that the Trust will not be offering him an end of

garden mooring for his boat. On receiving his reply we will instruct the solicitor.

4. Chairman's Announcement: AR informed the committee that he will not be standing for

re-election as Chairman at the AGM but will remain on the committee. KC also informed the

committee that she will be resigning at the AGM. DT said he would stand for Chairman if pressganged

although he is sometimes working abroad. No volunteer stepped forward for Treasurer. To

be put on Agenda for next meeting. RH thanked the Chairman and Treasurer for their hard work and

dedication over the years.

5. Discussion of Options and Preparation for AGM as prepared by David Torrens: DT

asked for agreement for spending £750 to get a survey of the levels done. KC was concerned that

too much attention was being focussed on options B and C and that members might feel they were

being manipulated. DT said his presentation would be unbiased. The presentation would be

circulated to the committee for approval at the next meeting. PW proposed spending up to

£1,000.00 on the survey; seconded by BS; all agreed. The options need to be advertised widely for

maximum impact. He will put PB's report on the website. DT suggested a leaflet drop within a 1 ½

mile radius. KG said as wide an area as possible. AR suggested an advert in Whitchurch Gossip as

that is delivered to most properties. RH suggested the leaflet be put on the counter in Alkington

Stores. KC suggested getting a price for a double page in the Gossip. PW said something should go

with the Notice of AGM. AR said that Option A, Do Nothing, needed expansion for the AGM

Presentation.

6. Treasurer's Report: KC presented the accounts. There are still a couple of cheques

waiting to be presented and £3000.00 is money from the Town Council.

7. Arm Report: KG reported that BS and Joe Hathaway had helped him remove the barrier at

the arm entrance. A work party is needed to remove the leaves from the Chemistry end. RH

suggested the community service people might be able to help. LG proposed increasing the

mooring price by 50p per foot. Seconded by AR. All agreed.

8. Date of next meeeting: Monday 22nd February 2010 - Dodington Lodge Hotel Cottage at

7.30pm